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Project Coordinator

  • Location:

    Seattle, Washington

  • Salary:

    Negotiable

  • Contact:

    Mary David Miller

  • Contact email:

    MaryDavid.Miller@weareoliverjames.com

  • Job ref:

    JOB-042021-139283_1617822452

  • Published:

    16 Tage her

  • Expiry date:

    2021-05-07

  1. Project Coordination - 65%
      1. Actively participate in project design meetings.
      2. Provide timely information to Director of Operations, raising risks and highlighting any issues, to keep the project on track and on time.
      3. Assist with tracking goals, project schedule, and the dissemination of new information to stakeholders.
      4. Supervise active projects and coordinate all team members to keep workflow on track.
      5. Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored, and visible to the team.
      6. Direct project correspondence by preparing and reviewing project proposals, memos, meeting minutes, and emails, providing summary updates to Director of Operations and stakeholders.
      7. Communicate with clients and stakeholders to identify and define project requirements, scope, and objectives.
      8. Coordinate project retrospectives to refine delivery approaches, and build capabilities for the teams.
      9. Coordinate other team meetings as needed such as monthly team meetings, daily stand-ups, weekly leads meetings, etc.
  2. Process Management - 35%
      1. Coordinate product releases and client deliverables across a variety of client environments, timelines, and requirements.
      2. Coordinate team schedules and on-call rotation, including reporting on on-call workloads and timesheets.
      3. Organize materials for change management meetings on a weekly and ad-hoc basis, facilitating the Change Advisory Board meetings and distributing the forward schedule of change to stakeholders.
      4. Meeting facilitation, note taking, and distribution of minutes to stakeholders
      5. Process and report on client billings, delivering usage reports to accounting team and Operations Managers for distribution to clients.
      6. Tracking team time and validating time sheets

  1. Project Coordination - 65%
      1. Actively participate in project design meetings.
      2. Provide timely information to Director of Operations, raising risks and highlighting any issues, to keep the project on track and on time.
      3. Assist with tracking goals, project schedule, and the dissemination of new information to stakeholders.
      4. Supervise active projects and coordinate all team members to keep workflow on track.
      5. Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored, and visible to the team.
      6. Direct project correspondence by preparing and reviewing project proposals, memos, meeting minutes, and emails, providing summary updates to Director of Operations and stakeholders.
      7. Communicate with clients and stakeholders to identify and define project requirements, scope, and objectives.
      8. Coordinate project retrospectives to refine delivery approaches, and build capabilities for the teams.
      9. Coordinate other team meetings as needed such as monthly team meetings, daily stand-ups, weekly leads meetings, etc.
  2. Process Management - 35%
      1. Coordinate product releases and client deliverables across a variety of client environments, timelines, and requirements.
      2. Coordinate team schedules and on-call rotation, including reporting on on-call workloads and timesheets.
      3. Organize materials for change management meetings on a weekly and ad-hoc basis, facilitating the Change Advisory Board meetings and distributing the forward schedule of change to stakeholders.
      4. Meeting facilitation, note taking, and distribution of minutes to stakeholders
      5. Process and report on client billings, delivering usage reports to accounting team and Operations Managers for distribution to clients.
      6. Tracking team time and validating time sheets

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